A reasonable adjustment agreement is an agreement between an employer and an employee with a disability that outlines the accommodations that will be made in the workplace to ensure the employee is not at a disadvantage when compared to non-disabled colleagues. Such an agreement is required by law in many jurisdictions worldwide, including the United Kingdom and the United States.
When an employee discloses their disability, the employer is legally required to make “reasonable adjustments” to enable the employee to perform their work duties on equal footing with non-disabled colleagues. Reasonable adjustments can take many forms, such as changes to working hours, physical adjustments to the workplace, or modifications to work tasks.
The purpose of a reasonable adjustment agreement is to provide clarity to both the employer and the employee on what accommodations are required and how they will be implemented. The agreement should be written down and signed by both parties to ensure that the employer is legally bound to make the necessary adjustments.
The agreement should also be reviewed regularly to ensure that the adjustments are still meeting the needs of the employee. If the employee’s circumstances change, such as their condition worsening, the agreement should be updated to reflect this.
It is worth noting that while employers are required to make reasonable adjustments, these do not have to be made if they would cause undue hardship to the employer. This means that if an adjustment would be excessively expensive or disruptive to the business, the employer may not be required to make it.
In conclusion, a reasonable adjustment agreement is an important tool for ensuring that employees with disabilities are able to perform their work duties on an equal footing with non-disabled colleagues. Employers should take care to ensure that they are complying with their legal obligations in this regard and that agreements are regularly reviewed to ensure they remain effective.